Apprenticeship training course

Governance officer (level 4)

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Information about Governance officer (level 4)

Governance officers provide administrative and operational support.

• Knowledge, skills and behaviours:
  View knowledge, skills and behaviours

  Knowledge

  • The role of the company secretary or governance professional.
  • Regulatory and legislative frameworks and requirements such as company law, charity law, and data protection.
  • Organisational structures, governance roles and decision-making frameworks.
  • The application of governance codes, constitutional requirements, and an organisation’s governance policies and processes.
  • How the role of company secretary or governance officer fits into the organisation’s governance function, and how it adds value to it.
  • The roles of the key stakeholders in their organisation and how they interact with their own role.
  • Governance and compliance record-keeping requirements.
  • Governance practices and associated administration for meetings.
  • Financial accounting concepts and working knowledge of financial statements and reports.
  • Governance reporting and disclosure obligations of the organisation such as legal and regulatory filings and announcements, and annual reports.
  • Technology and software used in the performance of governance activities.
  • The risks associated with data processing.
  • Continuous development of organisational systems, processes, and procedures to ensure that regulatory, governance, and risk management requirements are met.
  • Organisational changes and developments.
  • The importance of horizon scanning for future changes to regulation and developments in governance practices that affect the organisation.
  • Frameworks used to assess, capture, mitigate and report on risk, such as its link to climate change and sustainability for that organisation.
  • The context and concepts for governance today.
  • The purpose and application of measures requiring the disclosure and verification of individuals' and entities’ identity and connected relationships.
  • Project management principles and techniques.

  Skills

  • Interpret regulation, legislation and governance practices and advise and train stakeholders on its practical application.
  • Establish, maintain, and influence relationships with key stakeholders and team members.
  • Use IT systems to manage, share and store information in accordance with regulatory requirements and organisational policies and procedures.
  • Communicate complex information through a variety of media to enable key stakeholders to understand what is required.
  • Review instructions, following them to a conclusion through the execution of tasks.
  • Identify and use precedents adapted for specific circumstances such as resolutions, announcements, reports.
  • Produce work which is factually accurate and well presented for submission to the members of a decision-making governing body and for publication by the organisation.
  • Develop and maintain structure charts for the organisation.
  • Plan and prioritise their workload to meet deadlines.
  • Maintain and organise forward looking plans and calendars, keeping relevant stakeholders informed of upcoming events such as meetings, reporting timetables, compliance deadlines.
  • Gather, analyse, use, and share data to inform the decision-making process and make judgements on actions to take.
  • Identify problems and present potential solutions to stakeholders.
  • Respond to stakeholder questions and requests, knowing when to consult with others or escalate on matters of a more complex or sensitive nature.
  • Identify and implement improvements to support the governance of the organisation.

  Behaviours

  • Operates professionally with integrity and confidentiality.
  • Works collaboratively and shares knowledge with colleagues and stakeholders across the organisation.
  • Has accountability and ownership of their tasks and workload.
  • Seeks learning opportunities and continuous professional development.
  • Works flexibly and adapts to circumstances.
• Apprenticeship category (sector): Business and administration
• Qualification level: 4; Equal to higher national certificate (HNC)
• Course duration: 18 months
• Maximum funding: £11,000 ; Maximum government funding for ; apprenticeship training and assessment costs.
• Job titles include:
  • Governance administrator
  • Governance assistant
  • Governance associate
  • Governance officer
  • Secretariat assistant
  • Secretariat officer

View more information about Governance officer (level 4) from the Institute for Apprenticeships and Technical Education.