Apprenticeship training course

Registrar (creative and cultural) (level 6)

Enable access and enjoyment of cultural heritage by public and other audiences now and in the future.

• Qualification level: 6 ; Equivalent to degree.
• Typical duration: 36 months
• Apprenticeship category: Creative and design
• Maximum funding: £16,000 ; Maximum amount government will fund ; for apprenticeship training.
• Skills:
  Skills an apprentice will learn

  • Arrange specialist transport of objects/collections, whether undertaken by the organisation or external transport agents.
  • Arrange for the preparation of objects/collections for activities which may include checking title and any restrictions in place; working with conservators to identify conservation requirements, arrange condition reports and permissions for treatments required; make appropriate packing and display arrangements for unique objects/collections; arranging photography.
  • Ensure that suitable risk mitigation measures e.g. insurance and indemnity, physical security and monitoring, appropriate environmental conditions are in place to facilitate lending and borrowing.
  • Arrange and undertake audits of objects/collections and documentation to ensure compliance.
  • Co-ordinate and review conservation condition reports for activities including liaison with external Conservators where required.
  • Analyse and complete or collate facilities reports, security reports, display case supplements and environmental information.
  • Ensure object/collections storage facilities and object/collections movement plans are fit for purpose.
  • Critically analyse, interpret and evaluate complex situations, devise a suitable course of action for complex problems/projects, manage/solve/coordinate to conclusion.
  • Provide advice to internal and external colleagues and implement best practice when managing projects or programs; determine project/program parameters and refine/adapt when problems/limitations arise from internal/external factors.
  • Contribute to budget preparation and management of budgets to ensure collections activities are financially viable.
  • Agree, manage and deliver the time critical transport and installation schedules for unique objects/collections either entering or exiting the
  • Seek quotations for specialist transport and other activities e.g. display cases.
  • Make arrangements for couriers/personnel accompanying objects/collections in transit and act as a courier if required.
  • Present proposalso the relevant decision making organisation forum/person and prepares subsequent progress reports.
  • Undertake procurement management activities for goods and services which may include design and transportation.
  • Ensure compliance with Organisation’s project management practices and processes.
  • Write or contribute towards care and conservation policy and plans.
  • Check that all object/collection activities are compliant with ethical principles, legislative and other legal requirements, regulatory obligations, documentation practices and standards.
  • Maintain up to date inventories including valuations and location.
  • Where relevant, ensure that the organisation works to Arts Council England Accredited or Designated status guidelines.
  • Manage import/export arrangements, cultural export licenses, immunity from seizure cover, customs procedures and security clearance where necessary for objects/collections.
  • Provide advice on and implement legal and professional requirements e.g. aviation security regulations, due diligence procedures, Government indemnity schemes.
  • Draw up, negotiate and manage contracts which may include loan agreements, acquisition agreements, exhibition contracts and loan agreements.
  • Manage all registrarial procedures including control of operations, audits, loan renewals, reporting and forecasting.
  • Initiate and lead on projects/programs, polices and procedures and allocate resources (human/fiscal etc.) as required.
  • Apply data standards for the organisation in-line with PAS197 and Spectrum requirements. Undertake data entry as required
  • Ensure the quality of data entered in the collections management system is accurate, complete and meets organisational requirements and other relevant standards.
  • Maintain and develop policies and procedures relating to collections management activities.
  • Negotiate with borrowers, lenders and owners the terms and conditions of loans, acquisitions and disposals including security, liability, transport, facilities, environmental requirements, display and costs.
  • Exercise broad autonomy and judgement throughout day to day work.
  • Communicate to a range of stakeholders to achieve shared goals, objectives and solve problems.
  • Write reports, for a range of internal/external audiences, regarding activities.
  • Act as an Ambassador for the organisation to raise its profile and communicate the importance of its work. This may mean representing the organisation including attending and/or presenting at conferences and workshops.
  • Share best practice and/or delivering training to internal staff and external organisations e.g. UKRG regarding collections management activities.
  • Champion ethical, legal or other issues with organisation’s personnel as appropriate.
  • Setting milestones, deadlines and workflow for colleagues (in other departments or members of project/program teams) to ensure delivery, as required by the organisation.
  • Co-ordinate third-party contractors e.g. transport agents and manage them on and off-site to deliver their set brief.
  • Line manage and/or supervise the work of colleagues and/or volunteers as required.

Full information on Registrar (creative and cultural) (level 6) is available from the Institute for Apprenticeships and Technical Education.

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