Apprenticeship training course

Public service operational delivery officer (level 3)

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Information about Public service operational delivery officer (level 3)

Working in local and central government to ensure the public gets the services and protection they need

• Knowledge, skills and behaviours:
  View knowledge, skills and behaviours

  Knowledge

  • Legislation, Policies and Procedure: Understanding the principles, practices, regulations and law in your own area of operational delivery, and how it is applied and the effect it has, from supporting the needs of the most vulnerable individuals to keeping the UK’s borders secure
  • Customers: Understanding the diverse range of customers and communities, and their needs, rights and expectations, from individuals to the biggest multi-national businesses
  • Range of Services: Having an appreciation of the range of public services available that are delivered across government, from ensuring money is available to fund public services to making payments to pensioners

  Skills

  • Customer Service: Delivering services to a wide range of customers, including those most in need and vulnerable, recognising that some customers will need extra support to access and use services. You will be providing a professional service at the right time and in a non- judgmental way. This includes carrying out calculations based on information received and giving accurate advice and guidance to help citizens understand what they need to do
  • Working together: Working well with your team, colleagues and others and developing productive working relationships to achieve individual, team and business results
  • Gathering and managing information: Complying with data protection principles. Accurately reviewing, validating, processing and storing information from a range of sources and accurately using it to meet customers’ needs in a way they find clear and easy to understand. You may be analysing information for discrepancies, potential fraud or non-compliance. This could also support interviews and investigations
  • Negotiation and influencing: Using tact and diplomacy to negotiate with individuals or businesses to ensure they comply with the rules, and reaching solutions that suit all parties and are right for the business
  • Problem solving and decision making: Identifying problems quickly and using a range of techniques to solve them and stop them happening again. This includes preventing a customer having to contact us a number of times
  • Tools and Equipment: Using IT systems to manage, share and store information. This includes using office equipment appropriately and reporting poor performance of services you use to do your job
  • Professionalism, self management and awareness: Taking responsibility for your own actions. This includes being self-motivated, and planning work to make sure that tasks are completed and deadlines met
  • Communciation Effectively: Understanding the importance of effective communication in the workplace and communicating effectively in different situations and communicating the best way to meet the needs of different audiences. This includes questioning and listening when carrying out interviews or investigations, and communicating in a clear and concise way using letters, e-mails or social media, over the phone or face-to-face.

  Behaviours

  • Changing and improving: Being open to change. This includes being creative in supporting continuous improvement or changes to systems or processes that affect the way you do your job
  • Making effective decisions: Having sound judgement. This includes making decisions about the relevance, quality and accuracy of the information available to you and using and sharing it appropriately
  • Leading and Communicating: Leading by example. This includes being even-handed, supportive, and not letting personal opinions override business needs, and communicating professionally, openly and honestly
  • Collaborating and partnering: Working collaboratively and building professional relationships with colleagues. This includes working as part of a team and developing contacts so you can support each other
  • Building capability for all: Learning and building your own knowledge and skills, and developing the mindset and ways of working to continually improve
  • Managing and quality service: Delivering a quality service. This includes ‘going the extra mile’, and showing an awareness of different customer needs (for example, those with disabilities)
  • Delivering at pace: Delivering at pace, working to agreed goals and activities, and responding to challenges constructively, for example managing time well and thinking positively
  • Values - Integrity: Putting the obligations of public service above your own personal interests
  • Values - Honesty: Being truthful and open
  • Values - Objectivity: Basing your advice and decisions on rigorous analysis of evidence
  • Values - Impartiality: Acting according to the merits of each case and serving the government of the day impartially
• Apprenticeship category (sector): Business and administration
• Qualification level: 3; Equal to A level
• Course duration: 12 months
• Maximum funding: £2,500 ; Maximum government funding for ; apprenticeship training and assessment costs.

View more information about Public service operational delivery officer (level 3) from the Institute for Apprenticeships and Technical Education.