Apprenticeship training course

Publishing assistant (level 3)

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Information about Publishing assistant (level 3)

Supporting key parts of the publishing process from the conception to production.

• Knowledge, skills and behaviours:
  View knowledge, skills and behaviours

  Knowledge

  • K1: Your organisation and the wider publishing industry :
  • K1:Your organisation’s strategy and publishing programme by genre and who your target users are.
  • K1:The broader publishing industry
  • K2: Publishing systems and software:
  • K2: How to read and apply information/data using publishing systems such as Biblio and Stison which are used to produce and sell books, journals etc
  • K2: The importance and risk to the business involved in maintaining and managing data
  • K2: The range of standards and mark-up languages eg XML, LaTEX, HTML used in publishing for editing
  • K2: Content management software that supports the production process eg digital, for the variety of content at your organisation
  • K3: The critical path and range of publications:
  • K3: The publishing journey from commissioning through to publication including working with manuscripts, proofs and advanced information sheets
  • K3: The range of publications available such as illustrated books, academic publications, digital books, products and services including where appropriate apps and journals.
  • K4: The editorial and production processes:
  • K4: Key stages of the publishing process, which will include editing, proof reading and briefing stakeholders
  • K4: How to check proofs where necessary and make sure printing matches the proof
  • K4: The costing principles of new titles and reprints to ensure cost effective production of books, to schedule
  • K4: How to ensure all information is up to date on relevant databases, including PDF files, application files and images
  • K5: The sales, marketing and publicity processes:
  • K5: The requirements of your (target users) trade partners such as bookshops, libraries, schools (teachers and students), universities, online distributors/sales.
  • K5: The different methods used to connect and engage with influencers such as bloggers and journalists.
  • K5: How to make appropriate connections and engage with readers
  • K5: The options regarding digital content distribution and access; marketing strategies such as search engine optimisation, insights from web analytics; user experience and web optimisation
  • K6: Rights management, digital processes:
  • K6: Deal structures and Digital Rights Management with authors including fees, advances, royalties, licensing copyright, covering territory copyright, translation rights, and serial rights.
  • k6: Company policies regarding copyright and permissions, including appropriate digital rights to ensure compliance.

  Skills

  • S1: Data Management:
  • S1: Input and maintain data to produce publications that meet company, sales channel and audience requirements
  • S1: Continually improve the quality of information/data in-line with best practice
  • S2: Publishing Journey and where appropriate Editorial process
  • S2: Follow publishing/editorial guidelines relevant to their role to produce publications that meet budgets, are on schedule and meet company and industry standards
  • S2: Ensure appropriate changes are highlighted and agreed with stakeholders
  • S2: Apply rigour and attention to detail
  • S2: Escalate issues and concerns, in-line with company process, to ensure the publication is delivered to time and budget constraints and your agreed milestones are achieved
  • S3: Stakeholder Management:
  • S3:Clearly identify stakeholders and manage their expectations, presenting appropriate information to them clearly and concisely
  • S3:Escalate issues and concerns regarding stakeholders as appropriate
  • S4:Rights Management and Contracting:
  • S4: Ensure that publications meet digital rights management and/or deal structures agreed with authors
  • S4: Using templates, draft contracts as required by your company
  • S5: Problem solving:
  • S5: Think laterally and provide sensible solutions to unexpected challenges
  • S6: Communication:
  • S6: Communicate clearly with internal and external stakeholders.
  • S6: Show confidence and flexibility when communicating with different stakeholders, ensuring an appropriate use of language and terminology
  • S7: Team working:
  • S7: Demonstrate a strong ability to work as part of a team, taking on tasks with enthusiasm and working cooperatively with others (in a timely fashion).
  • S7: Demonstrate a clear understanding of the role you play in relation to other team members
  • S7: Undertake tasks confidently and resourcefully, supporting the team and/or line manager as required
  • S8: Working independently:
  • S8: Be pro-active and purposeful when working on your activities, apply the appropriate knowledge and seek support when it is needed
  • S8: Demonstrate good time-management

  Behaviours

  • B1: Discretion and confidentiality:
  • B1: Show discretion when dealing with stakeholders, including colleagues, authors, customers and users, and maintain confidentiality when needed.
  • B2: Attention to detail
  • B2: Apply rigour and attention to detail in all tasks.
  • B3: Determination to succeed
  • B3: Consistently achieve personal and organisational targets
  • B3: Take action to resolve day to day issues
  • B3: Receptive to new ideas and respond well to day-to-day challenges
  • B3: Resilient and determined to overcome obstacles
  • B4: Inquisitive:
  • B4: A willingness to learn and develop, embracing new challenges when they occur.
  • B5: Passion
  • B5: Demonstrates enthusiasm in their activities
• Apprenticeship category (sector): Creative and design
• Qualification level: 3; Equal to A level
• Course duration: 18 months
• Maximum funding: £6,000 ; Maximum government funding for ; apprenticeship training and assessment costs.

View more information about Publishing assistant (level 3) from the Institute for Apprenticeships and Technical Education.